AI tools like ChatGPT, Claude, Microsoft Copilot, and Google Gemini are transforming how businesses work. But without proper guidelines, they can also introduce risks—such as data leaks, inaccurate outputs, compliance issues, and unethical usage.
That’s why every organization, no matter the size, needs a clear AI Usage Policy.
A well-designed policy ensures AI tools are used safely, ethically, and effectively across your business.
In this guide, we’ll walk through how to create an AI Usage Policy that protects your company while empowering your team.
1. Define the Purpose of AI in Your Business
Explain which tasks employees can use AI for—such as content creation, research, or data analysis. Make sure they know what AI tools are approved.
2. Set Rules for Sensitive Data
Clearly state what information cannot be entered into AI tools. This includes customer data, passwords, internal documents, financial records, and confidential business details.
3. Outline Employee Responsibilities
Employees should understand:
- How to use AI safely
- When to verify AI-generated content
- Who to contact if they have questions
4. Establish Human Oversight Requirements
AI is powerful but not perfect. Your policy should require human review before using AI-generated content.
